If you’ve spent any time at all looking at Supzy, you’ve probably seen us throw this phrase “groups” around a bit. So let’s dig a bit deeper into what the power of groups can do for you.
At it’s root, what Supzy represents is the power of using everyday technology to aid you in being the most efficient when it comes to tracking and accounting for your time. At an individual level, this means you get to reap the rewards of highly detailed information on your activities: you get a chance to review, categorize, tag your entries, create reports, and access it anywhere. I mean, really this stuff is great – but what about collaboration? Sure, you can export your data, send it to your colleague, but that’s a lot of extra steps.
When we began working on this idea, it became apparent quickly to us that there was a need for a way to keep our status updates private, but still be able to share them easily. Here’s a couple scenarios that Groups would be useful for:
For small projects:
Dave and Mary are two innovating entrepreneurs who’ve just begun working on a new project. Dave lives in Los Angeles, Mary lives in Barcelona. With the eight hour time difference, they need an efficient way to communicate and stay up to date. Both of these hard-working individuals already use Supzy for it’s small footprint and value in productivity. Having discussed their need for tighter collaboration, they decide to set up a group to handle their time and status updates. Here’s why they decided to start using groups:
- Simplicity – With no more effort than applying a simple #tag, their supzy entry is shared with the group’s members.
- Communication – While email and Skype had proven helpful for getting the project going, it’s usefulness was short-lived. Groups provided a simple way for both Dave and Mary to stay up to date with each other’s progress without the need for emails.
- Social Media Promotions – Like every budding project, promoting their idea was important and time was short. By using Groups, whenever either of them had an idea for a promotional message on social media, they’d just enter it and continue working. When they got together for their weekly status meeting, they’d review the messages and just push them out with a click of a button.
- Flexibility – With their status information in the cloud, it’s always available, on any device, wherever they are.
For big businesses:
Having ran an information technology consultant business for the last five years, Rhonda knows the importance of productivity and what that means to the bottom line. All consultants at the firm are supposed to be billable in 15 minute increments and even with business going nuts, she’s seeing many instances where a consultant is only 50% billable. With 15 consultants on the payroll, Rhonda implements Supzy as a tool for consultants to improve their billable hours. With the implementation of groups, though, the business sees a 30% improvement of billable time. Here’s some of the reasons groups worked for Rhonda’s business:
- Granularity – In one single feed, management can see up 15 minute updates on what each employee is working on. Rhonda took this a step further, and had a developer use the Supzy API to get a constantly updating feed of all group updates to a monitor in the office so that everyone can see what’s on the agenda.
- Transparency – Rhonda doesn’t just force her employees to use Supzy, she has her managers use it as well. This builds a sense of common purpose on the team, everyone working together and building trust.
- Invoicing – Customer satisfaction can’t be bought, but too many times, invoices have to be credited because there just isn’t enough detail to backup an invoiced item. Now, Rhonda can reference the exact time a consultant was working the issue to find additional details that may have been missed by the consultant.
- Time Sheets – With the office so busy, employees often find themselves short on time to finish their time sheets in a reasonable amount of time. By using Supzy, time entries are a breeze because it stops the question: “What did I do, again?”
- Security – Some of Rhonda’s client’s have contractual obligations ensuring that no data is stored in the cloud, so Rhonda has implemented the Supzy Appliance. All status updates are stored on an internal server, and not in the cloud.